Business Office Clerk

Business Office Clerk - Accounts Payable and Receivable

This position includes both Accounts Payable and Accounts Receivable and requires a high level of detail.

Full Time | Days | Monday-Friday | 8am-4:30pm

The Wesley Community is no longer requiring employees to be vaccinated for COVID-19!

Everything we do at The Wesley Community is guided by our Core Values which form the acronym "CARES". These Core Values are COMPASSION, ACCOUNTABILITY, RESPECT, EXCELLENCE and SPIRIT. It's more than a job: it's caring that starts in the heart.

What will I do as a Business Office Clerk for The Wesley Community?

• Process checks for corporations for the following purposes: Loan and mortgage payments, equipment payables, supply payables, food payables, and other miscellaneous.
• Send checks and maintain a file of paid invoices.
• Process and verify payment of invoices on a timely basis.
• Attach original invoice to duplicate copy/cancelled check for permanent record.
• Communicate with supplier/vendors concerning errors or questions about invoices.
• Prepare totals of open invoices, accounts payable, cash disbursements, etc., as may be directed.
• Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility.
• Assist the Purchaser with the establishment and maintenance of vendor files in Microsoft GP. Ensure that all files contain correct W-9, remittance, and discount data.
• Prepare monetary transfer between bank accounts, as necessary or as directed by the Controller, Staff Accountant or Chief Financial Officer.
• Ensure various departments are properly charged with supplies and equipment they have received for cost allocation purposes.
• Code checks with appropriate department numbers to ensure expenses are distributed to the correct department.
• Match invoices to packing slips for all corporations and verify pricing.
• Request missing packing slips from the Purchaser or other staff that have not been given to the Business Office Clerk to ensure they are properly matched up with invoices.
• Maintain current and historical information as requested. This includes but is not limited to: energy bills, agency expenses, Woodlawn apartment replacements, cell phone bills, and special project costs.
• Reconcile credit card purchases on a monthly basis and charge expense accounts and facilities as needed.
• Assist the Human Resources Staff with issuance of payroll payables.
• Maintain all Education Reimbursement records.
• Reconcile monthly therapy contracted services invoices to billing system.
• Assist Billing Specialists with preparation of data for billing long-term care insurance companies for services rendered to residents.
• Perform monthly billing and prepare monthly private pay invoices for phone, cable and internet charges for Embury Apartments.
• Process insurance denials in Waystar.
• Follow up on outstanding long-term care insurance claims and requests, as needed.
• Perform bi-weekly billing for Wesley Senior Solutions.
• Process mail and correspondence pertaining to your position. Sort and distribute incoming mail on a timely basis.
• Make recommendations to the Controller or RFSM about office operations and accounting procedures.
• Assist in standardizing the methods in which work will be accomplished.
• Maintain Accounts Payable and Business Office related files.
• Utilize computer reports and output.
• Assist in preparing financial and statistical reports as directed.
• Assist in preparing and making changes in our accounting system as necessary or directed.
• Perform functions of computer/data processor as necessary.
• Perform general secretarial/clerical duties including but not limited to typing, filing, faxing, and word processing as necessary or directed.
• Answer office phones; refer callers to appropriate person.
• Respond to residents, employees, families, visitors, etc. in a friendly and courteous manner.
• Assist the Controller and RFSM with audits for all corporations.
• Post general ledger information for all corporations.
• Perform general, administrative duties as specifically assigned by the Controller and RFSM.
• Other work assigned by Controller, RSFM or that become necessary.

Business Office Clerk Requirements:

• High School Diploma or equivalency.
• A minimum of two years' experience in a business setting.
• Accounts Payable experience preferred.
• Computer, word processing and Microsoft Excel experience preferred.
• Experience in a health care setting preferred.