Chief Financial Officer, Thoroughbred Retirement Foundation

JOB TITLE: Chief Financial Officer 

 

EMPLOYER: Thoroughbred Retirement Foundation 

 

DEPARTMENT: Finance Department 

 

POSITION: Non-Exempt/Hourly (30 hours per week) 

 

REPORTS TO: Executive Director 

 

LOCATION: TRF Headquarters: Saratoga Springs, NY 

 

EFFECTIVE DATE: 6/1/2026 

SUMMARY: 

The Chief Financial Officer is responsible for managing the financial operations of the organization, ensuring the organization’s financial health and sustainability. This role will oversee all financial reporting, budgeting, forecasting, financial analysis, and compliance requirements. The CFO will work closely with the Executive Director and Board of Directors to develop and implement financial strategies that support the organization’s mission and goals. 

 

DUTIES AND RESPONSIBILITIES: 

 

Accounting and Financial Management: 

· Oversee cash flow and provide for cash transfers as needed. 

· Oversee accounting of restricted funds to ensure compliance with donor wishes. 

· Liaise with Investment Managers. 

· Monthly cash reconciliations for all checking and investment accounts. 

· Bi-monthly balance sheet reconciliations. 

· Monthly reporting to staff and management team. 

· Monthly closing including: 

o Recording all earned and unearned income for investment accounts. 

o Record all stock donations including commissions, fees, gains or losses. 

o Accrue payroll and record other accrued expenses. 

o Other adjusting entries as needed such as reclassifications, write offs, credits, etc. 

· Review and approve payroll bi-weekly for employees across multiple states. 

· Review and approve purchase orders. 

· Review, approve and select AP for payment. 

 

 

 

Budgeting and Forecasting: 

· Budgeting (annual budget, revisions, event and grant budgets including TAA, TCA, TERF, and others. 

· Prepare periodic cash flow analysis as needed to ensure adequate operating capital. 

· Provide grant reports as needed. 

Strategic Planning and Leadership: 

· Participate in Strategic Planning and Implementation. 

· Serve as Staff Liaison with Budget and Finance Committee of the Strategic Planning Group. 

· Lead the Finance Department team. 

· Attend management and committee meetings including: 

o Bi-weekly staff meetings. 

o Monthly staff directors’ meetings. 

o Other meetings as necessary. 

· Shall serve as acting Shared Executive Director in the unplanned short-term absence of the Executive Director. 

 

Board Relations and Reporting: 

· Attend bi-monthly board and committee meetings and serve as liaison with Budget, Finance and Audit committee. 

· Compile bi-monthly board reports including budget variance reports, balance sheet, investment snapshot, and appeal and events reporting. 

· Provide an overview of audit results and findings. 

Tax Filing, Compliance and Risk Management: 

· Manages annual audit and serves as liaison with an auditing firm. 

· Conduct periodic research (RFP) for audit firms or other outsourced services. 

· Ensures timely filing of form 990 by audit firm. 

· Annual filing of CHAR500 tax return. 

· Annual insurance review to assess risk and new coverages and prepare periodic RFPs to ensure competitive pricing. 

· Cost benefit analyses for purchases, farm moves, closures and consolidations, services, etc. 

· Review all contracts for financial compliance. 

 

QUALIFICATIONS: 

 

This position will have demonstrable skills and experience in organizational leadership, board development, financial management, fund raising, compliance and technology. Other minimum qualifications include: 

· Bachelor’s Degree in Accounting or Accounting/Finance required; Master’s Degree preferred. 

· Five or more years as CFO of a 501(c)(3) organization highly preferred. 

· In-depth knowledge of the finance and accounting rules for nonprofit organizations. 

· Experience working as a CFO for a nonprofit organization with a minimum budget of $3 million. 

· Strong leadership skills with ability to assimilate information and recommendations from all channels including staff, board and donors in making decisions that move the TRF toward common goals. 

· Ability to maximize available resources in achieving the goals of the TRF. 

· Experience with a non-fixed revenue stream. 

· Experience working for a nonprofit with multiple revenue resources that are not government funded. 

· Proven ability to bridge relationships between a wide array of people and groups from diverse backgrounds. 

· Excellent written and verbal communications skills. 

· Ability to understand all federal, state, and local regulations and laws affecting the operation of a non-profit as well as the various accreditation and licensing requirements. 

· Proficiency in the use of computer applications, equipment, and web-based applications and functions. 

COMPETENCIES: 

· Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. 

· Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. 

· Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures. 

· Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. 

· Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. 

· Constituent Service - Manages difficult or emotional constituent situations; Responds promptly to constituent needs; Solicits constituent feedback to improve service; Responds to requests for service and assistance; Meets commitments. 

· Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. 

· Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. 

· Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. 

· Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. 

· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. 

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. 

· Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. 

· Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. 

· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. 

· Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. 

· Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. 

 

 

PHYSICAL DEMANDS AND WORK ENVIORNMENT: 

· Required to talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms. Occasionally required to stoop, kneel, bend, crouch and lift up to 10 pounds. 

· Hybrid schedule: in office and remote work options. 

· Flexible hours and could require some weekend work. 

· Office located in Saratoga Springs, NY.